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RentOk Release Notes - 20th Nov, 2025

Hello! This update introduces a powerful new way to track property items during tenant onboarding, giving both you and your tenants complete transparency. We're also rolling out the much-awaited Smart Attendance feature for the Manager App.

Move-in Checklist with Inventory - Track every item, prevent disputes later​

We're launching a brand new Move-in Checklist feature, fully integrated with inventory management. When a new tenant moves in, they can now verify the condition of every item provided in their room, right from the check-in link.

Highlights​

  • Track Room Inventory: List all items in a room, from ACs and TVs to chairs and almirahs.

  • Tenant Verification: Tenants can mark each item as "Working," "Damaged," or "Missing" during move-in.

  • Add Photo Proof: Tenants can upload photos of damaged items, creating a clear visual record from day one.

  • Auto-Create Complaints: If an item is marked as "Damaged" or "Missing," a complaint ticket is automatically generated for your team to resolve.

How to try​

  • Step 1: Log in to the web version Open the web version of the app and enter your credentials to log in.
  • Step 2: Go to the Home page After logging in, the home page gives you an overview of your account.
  • Step 3: Go to the Property section, open Rooms, and click Add New Room. Enter all required room details, including facilities and other necessary information. Click Save.
  • Step 4: Now go to the People section and click Add Tenant. Fill in all tenant details and click Add Tenant to save.
  • Step 5: After saving, you will see an option to Check Added Dues. Click on it and you’ll be taken to the tenant’s profile. Scroll down and look for the Web Check-in Link.
  • Step 6: Click on the link, choose to either open the KYC form or send it via WhatsApp, and begin the KYC process.
  • Step 7: If you click on Open KYC Form, it will take you to a screen showing the tenant’s information. Click on Fast Check-in to proceed.
  • Step 8: Complete Aadhaar Verification The system will redirect you to the Aadhaar/KYC screen. Complete the verification and tap Continue Now.
  • Step 9: Next, upload the tenant’s selfie and fill out the remaining personal details required for the check-in. Click Continue Now.
  • Step 10: You will now land on the Inventory Review screen.

Check each inventory item and mark it as:

  • Working

  • Damaged

  • Missing

After reviewing all items, click Review & Submit Checklist.

  • Step 11: A screen will appear showing the Inventory PDF. You can download it. The screen will also show the number of issues you marked. Click Continue.
  • Step 12: Upload your signature by either uploading an image or using e-sign. Submit it.
  • Step 13: You will now see a confirmation screen with your signed document preview. Click Finish Check-in to complete the process.
This feature can be enabled for your property via a backend setting. It will then appear as a step in the tenant's check-in link.

One example

  • “A new tenant finds the AC is damaged. They mark it as 'Damaged,' upload a photo of the issue, and a ticket is instantly created for your maintenance staff to fix it.”
đź’ˇ Why it matters: This creates a transparent and digitally signed record of the room's condition at the time of joining. It helps prevent future disputes over damages and ensures tenants get what they were promised.

Smart Attendance for Managers - Mark attendance with selfie, location, and Wi-Fi

The Smart Attendance feature is now available on the Manager App! Staff can now mark attendance for tenants using the same secure, multi-factor verification, which is perfect for properties where tenants may not have smartphones.

Highlights

  • Three-Factor Verification: Uses a combination of Selfie Match, Geofencing (location boundary), and Wi-Fi network check for accurate marking.

  • Multiple Shifts: Set up and mark attendance for multiple rounds in a day, such as 'Day' and 'Night' shifts.

  • Live Face Detection: The system requires a live photo, preventing the use of static pictures to cheat the system.

  • Full History View: A new, clean calendar view shows the complete attendance history for any tenant, with clear color codes for Present, Absent, and Leave.

How to try

  • Step 1: Open Attendance Settings From your dashboard, click the plus (+) button at the bottom and select Attendance Settings from the menu.
  • Step 2: View Benefits and Features A screen will appear explaining the benefits and features of Smart Attendance. Read through the information and click the cross (Ă—) button at the top to continue.

  • Step 3: Choose the Attendance Method Select the attendance method you want to use:

    • Manual Attendance: Traditional method used previously.

    • Smart Attendance: New, automated method.

Click Smart Attendance and then select Activate Trial.

  • Step 4: Configure Basic Attendance Settings

    • Mark Attendance For: Choose whether to mark attendance for students, working professionals, or all tenants.
  • Attendance Round: Set the round(s) for marking attendance, such as morning, night, or both, and specify the time.

  • Step 5: Set Verification Methods There are three verification methods:

    • Face Scan (mandatory)

    • Check Location (mandatory)

    • Check Wi-Fi Network (optional; can be enabled or disabled) Select your preferred settings and save.

  • Step 6: Allow Wardens to Mark Attendance Enable this option if wardens should mark attendance instead of the owner, and add the wardens.

  • Step 7: Configure Approval Settings

    • Decide who approves the settings: Parents, Wardens, or both.
  • Allow specific tenants to skip parent approval from their profile if needed.
  • Enable Send Approval Reminders to notify approvers automatically once when requested.
  • Optionally, toggle Inform Parents and Send Daily Attendance Summary on or off.
  • Step 8: Save and Review Click Save to complete the setup. You’ll see a summary screen showing all features and settings, which can be edited as needed.
đź’ˇ Why it matters: This brings a higher level of security and accuracy to attendance tracking, reducing proxy entries. It provides a crucial tool for wardens and helps maintain a reliable record for all tenants.

Fixes & Polish

  • Improved Collection Details (Web): The "Edit Collection" screen on the web has been redesigned to match the mobile app, showing full details like UTR numbers, descriptions, and attachments.

  • Revamped Blog Page: Our public blog (rentok.com/blog) has a new, modern design with better navigation and related articles.

  • Aliste Payments Integration: For properties with Aliste smart meters, electricity recharge payments are now handled directly by Aliste for a smoother process.

  • New OTP System: We are rolling out our own proprietary OTP system to improve the reliability and speed of login and transaction codes.

Coming Up Next

  • Move-out Checklist: The second phase of our checklist feature, which will track the condition of inventory when a tenant is leaving, will be released next.

Thank You

Have doubts or any feedback? Chat with us in-app (Help → send us message). We’re building for you, and every suggestion counts!